Factoring · Asset based lending · Purchase order funding · Reverse factoring
Your business does not need another dashboard. It needs a briefing.
Legacy systems record what already happened, then leave you to find it. FactorFox tells each person on your team what changed, what it means, what proves it, and what to do next.
- 2002
- Building for this industry since
- 6
- Questions every briefing answers
- 5
- Continents where customers run
- 0
- Conclusions without evidence
The briefing
Six questions, answered for your job, every morning.
The same six questions every time, so the shape of the answer is familiar and only the content changes. Each answer carries the evidence that produced it and only the actions your permissions allow.
Morning briefing
Owner · whole book · 07:00
Where is risk and why?
Concentration in one debtor moved from 43.2% to 95.5% of the book overnight.
Share of the book rose 52.3 points since the last observation. Paper past 60 days against this debtor rose 96.4 points in the same window.
Evidence
Sunline Packaging normally submits at a median of $14,125. Confidence is 45% because the baseline holds few invoices. Submitted outside business hours.
Evidence
Which decisions require me now?
Three approvals are waiting on you. One is blocked because you requested it.
What changed since the last brief?
Four material movements. Two concentration, one aging, one submission pattern.
Where is cash and what can move safely?
Net availability holds. Two releases are clear of every gate and can go today.
What is likely to happen next?
Two promises lapse this week. One debtor's days to pay is drifting past its own history.
Am I within covenant?
Within every threshold. Concentration reaches its limit in eleven days on current trajectory.
Recording against deciding
Automation repeats a process. Intelligence evaluates a situation.
Both matter. Only one of them is a competitive advantage, and the category has spent twenty years selling you the other one.
What legacy software does
- Stores the transaction after somebody enters it
- Runs a report when somebody asks for one
- Shows every user the same screen regardless of what they are responsible for
- Raises an alert with a threshold and no explanation
- Leaves the interpretation, the evidence and the next step to you
What FactorFox does
- Re underwrites on every material event and versions the run
- States what moved since the last observation, and refuses to invent a delta it cannot prove
- Briefs each person against the scope they actually carry
- Attaches the invoices, documents, payment behaviour and contract clauses behind every conclusion
- Offers the next action, with the permission it requires, to the person who can take it
FactorFox does both. The automation is table stakes and we do it well. The intelligence is why an operator with the same headcount can carry more book without carrying more risk.
Briefings
Nine people, nine different mornings, one system.
Scope follows responsibility, not job title. Someone who owns forty clients is briefed on the forty, not the three hundred they are allowed to view. Material events outside a narrow scope arrive through an explicit escalation lane, marked as escalated, never quietly mixed in.
Owner and principal
Whole book · Morning brief, exception alerts, end of day
- Where the book is exposed and what moved overnight
- Approvals that only you can give, and the ones you are blocked from giving because you asked for them
- Covenant headroom with days to breach on the current trajectory
President and executive
Whole book or division · Morning brief, midday movement, end of day
- Portfolio movement stated as change, not as a static aging bucket
- Concentration migration across clients under a single debtor name
- Yield, dilution and turn compared against the book's own history
Credit officer
Assigned clients and debtors · Continuous, gated by materiality
- Every re underwrite triggered by a material event, with the run versioned
- Confidence and coverage reported separately, never collapsed into one score
- Limit utilisation on both the client and the debtor side
Underwriter
Pipeline and assigned files · On event
- New files with the checks already run and the gaps named
- Which sources answered, which are unconfigured, and what that leaves unproven
- Prior decisions on the same debtor across the portfolio
Operations
Queues and exceptions · Throughout the day
- Schedules held at a gate, with the specific gate and the reason
- Documents that failed extraction or matched a near duplicate
- Verification exceptions and the override authority each one needs
Account executive
Assigned clients · Morning brief, client events
- Client behaviour that changed before the client calls you about it
- Availability by client, and what would free more of it
- Onboarding files stalled and the exact document missing
Collections
Assigned debtors · Morning worklist, promise events
- A worklist ordered by exposure and promise history, not by age alone
- Cases that reopened themselves, stamped with the reason
- Promises that lapsed overnight and who made them
Treasury
Cash and rails · Morning brief, release windows
- What can move safely today and what is clear of every gate
- Payment files ready to send, by rail and by bank
- Bank account changes inside the human only hold window
Accounting
Ledger and close · Daily, and at close
- Cash applied, proposed and unapplied, with the proposal source
- Remittances that arrived as email and became proposals, never silent postings
- Reserve movement, fee accrual and the entries behind each one
Intelligence with evidence
Intelligence is only valuable when the evidence comes with it.
A score you cannot open is a score you cannot defend. Not to your credit committee, not to your bank, and not to an examiner asking three years later why you funded something.
Every recommendation, exception, risk signal and proposed action in FactorFox carries a reference to what produced it. Not a citation in a footnote. The record itself, one click away, captured at the moment the decision was made and never quietly refreshed underneath it.
The protection is not simply performing due diligence. The protection is being able to prove years later that the due diligence was performed.
What can sit behind a conclusion
Where a source is not connected, the platform says so on screen and reports coverage separately from confidence. Being sure and being able to see are never the same number.
Continuous underwriting
Risk moves every day. Your intelligence should too.
An annual review and a monthly aging report describe a book that no longer exists. FactorFox re underwrites on every material event, versions each run immutably, and reports what changed rather than what is.
Payment velocity
By obligor, against that debtor's own history rather than an industry average
Concentration migration
Share now against share then, including exposure held under one debtor name across several clients
Dilution movement
Per client, tracked as movement rather than as a static ratio
Invoice size deviation
Measured against the client's own median, with confidence lowered when the baseline is thin
Submission timing
Flagged where it sits outside the client's pattern, with coverage stated where no timestamp exists
Duplicate and near duplicate
Fingerprinted within the client and across the portfolio
Bank account changes
Held for human review. Automated approval is refused outright
Availability compression
Net availability with days to zero on the current path
Covenant and facility monitoring
Know where the pressure is before it becomes a covenant problem.
Your bank does not send a warning. It sends a notice. The gap between those two things is where a specialty finance company either manages a problem or discovers one.
FactorFox monitors facility limits, concentration thresholds, eligibility requirements, advance rates, reserves, collateral performance, reporting obligations and covenant conditions against the agreement you record, and reports days to breach on the current trajectory rather than a pass or fail on the day of the certificate.
It quotes the clause as the evidence. When a covenant depends on data FactorFox does not hold, it says awaiting a live source and names the source. It never reports a zero it cannot compute.
The chicken and egg, solved
We ship the covenants, so you have the track record before you need the line.
A factor without a rediscount line has no covenants, so the compliance surface sits empty until the day a bank hands over a credit agreement and asks for two years of history nobody kept. FactorFox loads a default covenant pack modelled on how bank rediscount facilities are actually written, so you are measuring from day one.
Every surface says plainly that these are ours and not anyone’s contract. A modelled number is a recommendation. A contract is an obligation. Breaching our standard is a management problem. Breaching your bank’s covenant may be an event of default, and the platform keeps that line bright.
Microsoft Teams
Controlled releaseOperate FactorFox from Microsoft Teams.
Your briefing arrives in Teams. So do signals, assigned work, exceptions and approvals. You open the evidence, approve the release, assign the follow up, and never open a dashboard. It works the same on a phone.
The part that matters is not the convenience. It is that nothing loosens on the way out. Microsoft proves who you are. FactorFox decides what you may do. An approval tapped in Teams crosses the same application surface a browser click crosses, so four eyes, counter review, facility guards and audit all still run.
Approve a release you requested yourself and Teams refuses you, by name, and tells you why. That refusal is the product.
Briefing tab
The six questions, answered inside Teams, from the same endpoint the web app calls
Chat dialogue
Ask a question in the channel and get an answer with its sources named
Signal cards
Acknowledge from the card. The state change is real and audited with origin recorded as Teams
Approvals
Four eyes enforced. A second officer approves and the release executes
Outlook and Calendar
Remittances become proposals. Collections cases project follow ups into your calendar
Mobile
The same surfaces, phone sized, with the same controls
Integrations
Organised by what it does for you, and honest about what it does not.
Every integration on this site carries a status. Available, controlled release, contract required, or planned. Nothing is described as working because it would read better. Precision is the only thing that makes the rest of the site credible.
Switching
Everyone tells you migration is the hard part. They are right, and it is the part we do first.
A conversion is not a data copy. It is the moment somebody finds out that reserve balances, chargeback history, fee schedules and open disputes were carried in ways the new system does not model. We tell you what moves cleanly, what needs a decision from you, and what your current system never stored in the first place.
Moving off FactorSoft
The largest installed base in North America, mapped field by field. What the data model carries, what it does not, and what you will be asked to decide on the way across.
Coming from something else
Every conversion runs the same way. We reconcile against your existing book before you are asked to trust anything, and we show you the differences rather than reporting a success.
Straight answers
Questions we get in the first ten minutes
+Is FactorFox software for factoring companies or a factoring company itself?
FactorFox builds software for the institutions that fund. Our customers are factors, asset based lenders, purchase order funders and specialty finance companies. We do not compete with them for their clients.
+What is the difference between a briefing and a dashboard?
A dashboard waits for you to go looking. It shows the same charts to everyone and leaves the interpretation to you. A briefing answers six fixed questions for your specific responsibility, states what changed since the last one, links each answer to the evidence behind it, and offers only the actions you have the permission to take.
+Does FactorFox automate funding decisions?
The machine may recommend broadly and execute narrowly. It can stop money on its own. Only a named human can let money through. Every automated conclusion records the evidence it used, the policy version, its confidence and the approver.
+Can FactorFox monitor our bank covenants?
It monitors facility limits, concentration, eligibility, advance rates, reserves, collateral performance and reporting obligations against the covenants you record, and reports days to breach on the current trajectory. It does not replace your lender, your counsel or your judgement. It gives you the time to use all three.
+Which markets does FactorFox operate in?
Customers run FactorFox across North America, Latin America, Europe, Australia and South Africa. Country packs carry the local credit sources, payment rails and invoicing requirements rather than translating a United States product.
Bring your own book. We will brief you on it.
A demonstration on generic sample data tells you nothing. Show us a slice of your portfolio and we will show you what the first briefing says about it, with the evidence attached.