Factoring · Asset based lending · Purchase order funding · Reverse factoring
Your business does not need another dashboard. It needs a briefing.
Legacy systems record what already happened, then leave you to find it. FactorFox tells each person what changed, what it means, what proves it and what to do about it.
- 2002
- Building for this industry since
- 6
- Questions every briefing answers
- 5
- Continents where customers run
- 0
- Conclusions without evidence
The platform
Everything, in one pass.
Nine capabilities, one ledger underneath them. Open any of them for the detail.
Intelligence with evidence
Every conclusion opens onto the records that produced it.
Briefings
Six questions, answered for the job you actually do.
Continuous underwriting
Re underwrite on every material event, not once a quarter.
Risk monitoring
Debtor behaviour, concentration and dilution, watched as they move.
Covenant monitoring
Days to breach on the current trajectory, before it is a phone call.
Borrowing base
Availability, ineligibles and reserves, recomputed as the book moves.
Document intelligence
Agreements, invoices, remittances and near duplicates, read and verified.
Accounting and treasury
Cash application, fee accrual, payment files and release control.
Microsoft Teams
Briefings, signals and approvals where your team already works.
The architecture
Model agnostic, and it has to be.
Almost anyone can connect a model to software now, so asking whether a platform has AI no longer separates anything. Two questions do. Where does the intelligence sit relative to the ledger, and what happens to you when the model underneath it changes.
When the cloud arrived, the shift that mattered was that an application stopped depending on the operating system underneath it. This is that shift one layer up. The model is an engine, and it should be replaceable without replacing the vehicle.
We are not betting on which model wins. We are betting there will always be a better one.
The difference, on an ordinary day
- A model has an outage
- The platform routes, and records that it did.
- A better model ships
- It is evaluated and adopted. Not a migration project.
- An examiner asks why
- The conclusion opens onto the evidence that produced it.
Building software for this industry since 2002, on a true double entry core.
Documents as configuration
Your agreements already contain the setup. So why is anyone still typing it in?
Every client agreement carries the advance rate, the fee schedule, the discount terms, the reserve, the concentration limit and the ageing window. Then somebody types all of it in by hand, where a transcription error becomes a funding error four months later.
In a live demonstration we handed FactorFox an executed client factoring agreement and it did the setup from the document, including the fees and the discount terms. The terms themselves, configured, with the clause each one came from still attached.
One level up it is worth more. Your facility agreement carries the covenants you operate under, your client agreements carry the ones you pass down, and read as configuration the two connect. A lender prices what it cannot see, and a book that can walk that chain on demand is a different thing to put in front of one.
The covenant chain
One advanceYour facility agreement
Credit agreement, section 6.2
Advance rate not to exceed 85 percent of eligible receivables
Your client agreement
Factoring agreement, clause 3.1
Advance rate 80 percent, reserve 20 percent, single debtor cap 25 percent
The advance you made
Invoice 44192, funded 14 August
80 percent advanced, inside both limits, and it says which ones
A book that can walk that chain on demand is a book that audits itself, which is a different thing to present to a lender than a certificate somebody rebuilt at month end.
In the productClient agreements read into terms, and covenants you record monitored continuously.
In developmentReading the facility agreement into those covenants the same way.
The core underneath it
A real double entry general ledger, not a transaction table.
Intelligence is only worth what the record underneath it is worth. Fundings, fee accruals, reserve movements and releases, chargebacks, repurchases and cash application all post as balanced double entry against the client, the schedule and the obligor. Nothing is a column on a row somebody can quietly overwrite.
That is why the client statement agrees with your ledger and why an audit packet assembles from the entries themselves. It is also the part nobody demonstrates, because it takes years rather than a quarter. Client receivables synchronise from QuickBooks Online and Xero, both available today.
Advance and reserve
A funding splits into what the client receives now and what is held back, both sides recorded.
Fee accrual
Discount and factoring fees accrue on the facility terms, on the days they are earned.
Reserve release
Recorded with its own authority, never as an adjustment with no actor beside it.
The audit packet
Assembled from the entries and the documents behind them, rather than from a report that has to tie.
The briefing
Six questions, answered for your job, every morning.
The same six every time, so the shape is familiar and only the content changes. Each answer carries the evidence that produced it, and only the actions your permissions allow. Scope follows responsibility rather than job title, so somebody who owns forty clients is briefed on the forty, not on the three hundred they are allowed to view.
- Owner and principal
- President and executive
- Credit officer
- Underwriter
- Operations
- Account executive
- Collections
- Treasury
- Accounting
Morning briefing
Owner · whole book · 07:00
Where is risk and why?
Concentration in one debtor moved from 43.2% to 95.5% of the book overnight.
Share of the book rose 52.3 points since the last observation. Paper past 60 days against this debtor rose 96.4 points in the same window.
Evidence
Sunline Packaging normally submits at a median of $14,125. Confidence is 45% because the baseline holds few invoices. Submitted outside business hours.
Evidence
Which decisions require me now?
Three approvals are waiting on you. One is blocked because you requested it.
What changed since the last brief?
Four material movements. Two concentration, one aging, one submission pattern.
Where is cash and what can move safely?
Net availability holds. Two releases are clear of every gate and can go today.
What is likely to happen next?
Two promises lapse this week. One debtor's days to pay is drifting past its own history.
Am I within covenant?
Within every threshold. Concentration reaches its limit in eleven days on current trajectory.
Switching
Everyone tells you migration is the hard part. They are right, and it is the part we do first.
A conversion is not a data copy. We tell you what moves cleanly, what needs a decision from you, and what your current system never stored in the first place, and we reconcile against your existing book before you are asked to trust anything.
Straight answers
Questions we get in the first ten minutes
+Is FactorFox software for factoring companies or a factoring company itself?
FactorFox builds software for the institutions that fund. Our customers are factors, asset based lenders, purchase order funders and specialty finance companies. We do not compete with them for their clients.
+What is the difference between a briefing and a dashboard?
A dashboard waits for you to go looking. It shows the same charts to everyone and leaves the interpretation to you. A briefing answers six fixed questions for your specific responsibility, states what changed since the last one, links each answer to the evidence behind it, and offers only the actions you have the permission to take.
+Does FactorFox automate funding decisions?
The machine may recommend broadly and execute narrowly. It can stop money on its own. Only a named human can let money through. Every automated conclusion records the evidence it used, the policy version, its confidence and the approver.
+Can FactorFox monitor our bank covenants?
It monitors facility limits, concentration, eligibility, advance rates, reserves, collateral performance and reporting obligations against the covenants you record, and reports days to breach on the current trajectory. It does not replace your lender, your counsel or your judgement. It gives you the time to use all three.
+Is FactorFox tied to one AI model?
No. FactorFox is model agnostic by design. The intelligence is part of the architecture rather than a model bolted to the side of it, so a model can be evaluated, routed around during an outage or replaced with a better one without a migration project. Every conclusion records which model produced it, on which policy version, with the evidence attached.
+Does FactorFox have real double entry accounting?
Yes. Fundings, fee accruals, reserve movements and releases, chargebacks, repurchases and cash application all post as balanced double entry against the client, the schedule and the obligor. The client statement is generated from that ledger, and audit packets assemble from the entries and the documents behind them. Client receivables also synchronise from QuickBooks Online and Xero.
+Which markets does FactorFox operate in?
Customers run FactorFox across North America, Latin America, Europe, Australia and South Africa. Country packs carry the local credit sources, payment rails and invoicing requirements rather than translating a United States product.
Bring your own book. We will brief you on it.
A demonstration on generic sample data tells you nothing. Show us a slice of your portfolio and we will show you what the first briefing says about it, with the evidence attached.